Posted On:recipient Archives - Emailexplained.com
An e-mail bounce is simply when an electronic mail does not successfully reach the intended recipient. The email bounces back to the sender with an error message indicating that transmission was unsuccessful.
There are two types of bounces: hard bounce and soft bounce. A hard bounce occurs when the recipient’s mail server rejects the email. Once an email is dispatched, the system searches for the recipient’s domain and mail server. The recipient’s mail server will then use its programmed instruction to determine if the email can pass through. If, for example, the recipient has blocked the sender’s address, the server will reject the message and bounce it back. The server may also bounce the message if it cannot process the incoming mail for some reason, for example if it’s too busy processing other requests.
Soft bounces occur when an email is received and accepted by the recipient’s mail server, but for some reason, the message cannot be delivered to their mailbox. Once the message is received and accepted by the recipient’s mail server, the system determines if the address actually exists on the server. If the system can’t find the address due to, for example, a misspelled address, the message is bounced back. A soft bounce can also happen if their mailbox is not currently able to receive messages at the time because of low disc space, or the size of the received message exceeds the maximum size the mailbox can receive.
A recipient is the one to whom an e-mail is being sent. He is the receiver of the e-mail. There can be single or multiple recipients of an e-mail. Whenever an e-mail is sent, the e-mail address of the recipient is written in the “To” field of the mail. Without a recipient a mail cannot be sent. The web address must be correctly written so as to ensure proper delivery of the mail message.
There are three kinds of recipients in all. The recipients in the ‘To’ field are the primary ones, CC field recipients are others, to whom the author wishes to inform the message publicly and the bcc field recipients are those who are surreptitiously being informed.
The target address must be valid else the message stands rejected. A recipient must be added in the contacts and the list must be maintained carefully by the senders. The recipient will receive the message in the inbox folder only if the sender is authorized and is not using spam. The e-mail address of the recipient can also be saved by the name of that person in the contact list.